OCS SECURITY LTD Platform & Application Privacy Policy

1. Introduction

OCS SECURITY LTD, respects your privacy and is fully committed to safeguarding your personal data. This privacy notice outlines how we collect, use, and protect your personal information when you use the OCS SECURITY LTD, and Platform under license from OCS SECURITY LTD,. Additionally, it explains your privacy rights and how relevant data protection laws ensure your information is protected.

This Privacy Policy applies alongside the OCS SECURITY LTD, & Application General Terms & Conditions, which govern the use of the OCS SECURITY LTD, platform and services. In case of any conflict between this Privacy Policy and the General Terms & Conditions, the terms most protective of personal data shall prevail.

If you have any questions about this privacy notice or our data practices, please contact us using the details below:

Full name of legal entity: OCS SECURITY LTD
Email address: OCSProtect.Support@ocs.com
Postal address New Century House, The Havens, Ipswich, Suffolk, England, IP3 9SJ.

2. Important Information and Who We Are

2.1 Definition of "Platform"

For the purposes of this Privacy Policy, the " OCS SECURITY LTD " refers to all components of the OCS SECURITY LTD, including:

The web-based dashboard used for account management, reporting, and monitoring.
The mobile applications available for supported devices.
The underlying infrastructure, including databases, cloud services, security systems, and location tracking technologies.

This Privacy Policy applies strictly to the OCS SECURITY LTD and does not extend to third-party integrations, external systems, emergency response services, or non-standard use cases.

2.2 Purpose of This Privacy Notice

This privacy notice aims to inform users how the OCS SECURITY LTD collects and processes personal data, including data provided during registration and use of our platform.

This platform is not intended for children, and we do not knowingly collect data related to minors.

You should read this privacy notice along with any other privacy policies we may provide on specific occasions when collecting or processing your personal data.

3. OCS SECURITY LTD

OCS SECURITY LTD Application Name, a product of OCS SECURITY LTD, operates the OCS SECURITY LTD. Depending on the service provided or contractual agreement, OCS SECURITY LTD may act as a data controller or joint controller.

OCS SECURITY LTD primarily serves businesses, organisations, institutions, and individual users, offering location-based monitoring and emergency alert tools for their clients, employees, end users. These agreements govern the terms of service and obligations for end users.

OCS SECURITY LTD

Email address: OCSProtect.Support@ocs.com

Postal address: New Century House, The Havens, Ipswich, Suffolk, England, IP3 9SJ

4. The Data We Collect About You

We may collect, use, store, and transfer different types of personal data, including:

Identity Data: Name, username, date of birth, and emergency contact details.
Contact Data: Email addresses and phone numbers.
Technical Data: IP addresses, login credentials, device information, and browser details.
Profile Data: Usernames and passwords.
Usage Data: Information on platform interactions and service use.

Location Data: Collected only when GPS-based services are enabled by the user.

Failure to Provide Personal Data

Where we require personal data by law or under a contract and you fail to provide it, we may not be able to fulfil our services (e.g., access to emergency assistance). We will notify you if this is the case.

5. How Your Personal Data is Collected

We use different methods to collect data, including:
Direct interactions – Information provided when filling forms, registering, or communicating with us.
Automated technologies – Data collected through cookies and tracking technologies.
Third parties – Data from analytics providers, third party integrations or systems, or publicly available sources.

6. Our Lawful Basis for Processing Your Data

We only process personal data when legally permitted. Examples include:

Purpose	Data Type	Legal Basis
User registration	Identity, Contact	Performance of a contract
Service notifications	Identity, Contact, Profile	Legitimate interests,
Platform security & fraud prevention	Identity, Contact, Technical	Legitimate interest, Legal compliance & Performance of a contract
Analytics, performance monitoring & improvements	Technical, Usage	Legitimate interests
Maintenance, bug fixes, and security updates	Technical, Usage	Legitimate interests
Enhancements & feature improvements (if applicable)	Technical, Usage (only where required)	Legitimate interests (only where necessary and in accordance with user expectations)
Third-party integrations (if applicable)	Identity, Contact (only where necessary)	Performance of a contract or explicit consent (depending on service integration)

7. Data Sharing

We only share personal data with:

Service providers (e.g., cloud hosting, connected services analytics tools).
Legal authorities if required by law.
Contracted Developers (for platform maintenance, updates, and improvements, where necessary, under strict confidentiality agreements)
Emergency responders.

8. Data Retention & Deletion

Client & Individual -Controlled Account Deletion:
- Clients & individuals may request deletion of their accounts at any time by contacting OCSProtect.Support@ocs.com
- Clients may also delete user accounts directly via the web-based dashboard where applicable.
Automated Deletion on Contract Termination:
- Personal data is stored only as long as necessary for operational, regulatory, and legal compliance.
- All client data will be deleted upon contract termination, except where retention is required for legal or compliance reasons.
Backup & Residual Data Handling:
- Backups containing client data may persist for a limited period in secure, encrypted storage, solely for disaster recovery.
Any remaining personal data will be permanently deleted in accordance with data protection regulations.
Users can request data deletion by contacting OCSProtect.Support@ocs.com

9. Your Data Rights

You have rights under data protection laws, including:

Access – Request copies of your personal data.

Correction – Request corrections to inaccurate data.

Erasure – Request deletion of personal data.

Objection – Object to processing under certain conditions.

To exercise your rights, contact: OCSProtect.Support@ocs.com

10. Changes to This Policy

We may update this Privacy Policy periodically. Users will be notified of significant changes.

11. Contact Information & Complaints

For complaints, contact:

OCS SECURITY LTD

OCSProtect.Support@ocs.com

If unresolved, you can contact the UK Information Commissioner's Office (ICO):

Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Helpline: 0303 123 1113

Website: www.ico.org.uk